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Assign DTAs and Supervisors

Determine who will be assigned as DTAs and supervisors.

Note: This information is entered on the Supervisor Assignments spreadsheet.

  1. Determine Department Time Administrators (DTAs) and their responsible department code(s). In most cases, the DTAs will be the same individuals as the Timesheet Managers in the L&S Timesheet System or those individuals who oversee the administrative functions in any paper-based system(s) in current use. The DTA is responsible for submitting timesheets to the Payroll & Personnel System (PPS) after an employee initiates/ submits their timesheet and the supervisor approves it.

    Note: If your department utilizes the services of the UC Davis Shared Services Center (SSC), your DTA will be one or more SSC staff members. Please be sure that you allow plenty of time for the SSC staff to be set up as DTAs (i.e., adding supervisors to assignments) before your department transitions to TRS. Close coordination between your department and the SSC will help ensure a successful transition to TRS.

  2. For each TRS eligible employee assignment in your department, both the Primary Supervisor and Backup Supervisor are required. There is also a third Optional Backup Supervisor you can assign. Supervisor PPS employee IDs are needed in order to update supervisor assignments during initial implementation. For supervisors who are not UCD employees (no PPS Employee ID), they will need to have a campus computing account. Please provide the computing account (Kerberos) login for these supervisors instead of the PPS employee ID.
  3. Like the Primary Supervisor, the Backup Supervisor and Optional Backup Supervisor is able to take action (approve, return) on employee timesheets; this is especially helpful if the Primary Supervisor is out of the office/unable to take action on timesheets. We generally recommend that the Backup Supervisor be the supervisor of the Primary Supervisor. Primary, Backup and Optional Backup Supervisors should not be subordinate to the employee, and these roles should be filled by individuals who are familiar with the employee's work schedule.