Departmental Time Administrators (DTAs)

TRS Phase 5 Release

See PowerPoint of the enhancements and examples of the changes/features in the Phase 5 Release implemented on 8/18/21.
Note: Make sure to open the file on your computer to see all the notes for each slide

Getting Access

New earnings codes required for reporting emergency leave associated with the Families First Coronavirus Response Act (FFCRA)
Employees who have met all eligibility requirements and have been approved for Continuation Leave can now report the related hours/leave time using the New Continuation Pay Options (RPC/RPN) in TRS drop downs

In order to become a DTA, the following steps must be completed in the order listed:

  1. Work with your Service Channel Payroll Representative to request authorization to become a DTA, approval signature is from your Service Channel.
  2. Complete the DTA Access Request form (PDF). Once completed, it should be submitted to TRS Help Desk as an attachment to
  3. Complete the required DTA Online Training.
  4. (Optional but recommended): Review the Online Employee and Supervisor guides. Click the applicable link below to begin the training:

Once all the required steps above have been completed and confirmed by the TRS Help Desk, you will be granted access to TRS as a Department Time Administrator (DTA). You will receive a notification email when your access has been granted.

DTA User Guide

To assist the DTA with the various TRS processes and how to use each TRS screen, a DTA User Guide is available and can be referred to as needed.

Removing Access

Service Channel supervisors should regularly review their own list of staff assigned to the Department Time Administrator (DTA) role and request inactivation for staff that should no longer have that role.

If a DTA will be separating from the Service Channel (transferring to another department or separating from the university), their DTA access in TRS should be deactivated.  The Service Channel Supervisor (i.e., employee who approves new DTA access) should email the TRS Help Desk with the name of the DTA and the department assignments that should be removed. The TRS Help Desk will then inactivate that user’s DTA access in TRS.  Please note that the TRS Help Desk does not automatically remove DTA access without a written request from the Service Channel.

If the DTA is going to be transferring to a new Service Channel for which they will be a DTA, they will need to complete the steps for access (including completing a request form) in order to secure DTA access for their new Service Channel. Additional training is not required, provided that the employee has previously completed the required DTA training.