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Departmental Time Administrators (DTAs)

Getting Access

In order to become a DTA, the following steps must be completed in the order listed:

  1. Complete the DTA Access Request form (PDF). Once completed, it should be submitted to TRS Help Desk as an attachment to AFTER you have submitted your DTA Access Request form, and it has been processed, you will be eligible to complete the required DTA training.
  2. (Optional but recommended): Review the Online Employee and Supervisor guides. Click the applicable link below to begin the training:
  3. After the TRS Help Desk confirms your eligibility, complete DTA Online Training.

Note: Online training will not be an option in UC Learning Center site until applicant is notified by TRS Help Desk, afterwards this class will appear on employee's Dashboard in the Training section.

Once all the required steps above have been completed and confirmed by the TRS Help Desk, you will be granted access to TRS as a Department Time Administrator (DTA). You will receive a notification email when your access has been granted.

DTA User Guide

To assist the DTA with the various TRS processes and how to use each TRS screen, a DTA User Guide is available and can be referred to as needed.

Removing Access

Service Channel supervisors should regularly review their own list of staff assigned to the Department Time Administrator (DTA) role and request inactivation for staff that should no longer have that role.

If a DTA will be separating from the Service Channel (transferring to another department or separating from the university), their DTA access in TRS should be deactivated.  The Service Channel Supervisor (i.e., employee who approves new DTA access) should email the TRS Help Desk with the name of the DTA and the department assignments that should be removed. The TRS Help Desk will then inactivate that user’s DTA access in TRS.  Please note that the TRS Help Desk does not automatically remove DTA access without a written request from the Service Channel.

If the DTA is going to be transferring to a new Service Channel for which they will be a DTA, they will need to complete the steps for access (including completing a request form) in order to secure DTA access for their new Service Channel. Additional training is not required, provided that the employee has previously completed the required DTA training.