Instant Pay Card Process
The Instant Pay Card is a payment option for employees who will experience financial hardship because they did not receive pay on their regular payday and cannot wait for off-cycle check processing.
Eligibility
Non-represented employees are eligible for the Instant Pay Card if the following criteria are met:
- Employee completes Instant Pay Card Consent form
- Valid social security number and complete position & job in UCPath
- Street Address on file (P.O. boxes are not allowed)
Note: The instant pay card is a one-time use payment solution for pay missed after UCPath conversion. It is not an option for reoccurring pay, pay prior to UCPath conversion, or any future pay period end dates.
Represented employees are eligible if the following criteria are met:
- Collective bargaining agreement allows Instant Pay Card payments (BX, CX, DX, NX, PX bargaining units have agreements in place)
- Employee completes Instant Pay Card Consent form
- Valid social security number and complete position & job in UCPath
- Street Address on file (P.O. boxes are not allowed)
Note: The instant pay card is a one-time use payment solution for pay missed after UCPath conversion. It is not an option for reoccurring pay, pay prior to UCPath conversion, or any future pay period end dates.
Deadline
Department/Service Channel must submit AggieService case with completed Instant Pay Card Consent form and 644-D by 1 PM, and include reason for Instant Pay Card request, to ensure card is available by the end of the day.
Roles and Responsibilities for Department/Service Channels, Payroll, and UCPath Center
Department/Service Channel
- Work with impacted employee to provide counsel on Instant Pay Card process and direct employee to the following found in UCPath Employee Portal:
- Obtain completed and signed Instant Pay Consent Form from employee
- Complete and submit 644-D form to Payroll by deadline to ensure a temporary Instant Pay Card is funded and available by the end of day
- Communicate with employee when Instant Pay Card is available for pick up at Central Payroll
Payroll
- Validate Instant Pay Card requests and calculate net pay
- Initiate case to UCPath Center to request funding for Instant Pay Cards
- Maintain safe storage and inventory of Instant Pay Cards
- Communicates with Service Channel when Instant Pay Card is available for pick up at Central Payroll
- Submit E-078 (Off-Cycle) to record payment from Instant Pay Card in UCPath
UCPath Center
- Loads Instant Pay Cards with net amount per request within required turnaround
- Process E-078 transaction to record payments in UCPath
Other Considerations
- Instant Pay Card payment is an estimation of net earnings and is subject to adjustment on the employee's next on-cycle payroll