Emergency Check Process
An Emergency Check is a payment option for employees who will experience financial hardship because they did not receive pay on their regular payday and cannot wait for off-cycle check processing.
Eligibility
Non-represented employees are eligible for an Emergency Check if the following criteria are met:
- Employee does not consent to the terms of the Instant Pay Card
Note: The Emergency Check is not the preferred method of missed payment. It is not an option for reoccurring pay or any future pay period end dates.
Represented employees are eligible for an Emergency Check if the following criteria are met:
- Collective bargaining agreement does not allow Instant Pay Card payments
- Employee does not consent to the terms of the Instant Pay Card
Note: The Emergency Check is not the preferred method of missed payment. It is not an option for reoccurring pay or any future pay period end dates.
Deadline
Department/Service Channel must submit AggieService request with 644-D attached by 2 PM to ensure a paper check is available the next business day.
Roles and Responsibilities for Department/Service Channels, Payroll, and UCPath Center
Department/Service Channel
- Identify need for Emergency Check
- Submit AggieService request attaching 644-D for Central Payroll, including justification for payment (reason for missed pay)
Payroll
- Validate Emergency Pay requests and calculate net pay
- Generate Emergency Check
- Communicates with Service Channel when Emergency Check is available for pick up at Central Payroll
- Submit E-078 (Off-Cycle) to record payment for Emergency Check in UCPath
UCPath Center
- Process E-078 transaction to record payments in UCPath
Other Considerations
- Emergency Check payment is an estimation of net earnings and is subject to adjustment on the employee's next on-cycle payroll