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TRS has a fresh new look

On Oct. 17, 2024, TRS was upgraded to enhance the user experience and accessibility while maintaining the same timesheet processes. Training guides are available at TRS Training.

Tip: When you log in to TRS, the wordmark at the top of the screen may appear oversized. Clearing the cache on your web browser should resolve this issue.

Tracking Status Codes

The Tracking Status Code indicates where the timesheet is in routing/workflow. 

The codes below are listed sequentially based on a timesheet going from start to finish.

Note: A blank Status Code (or Status Code NONE) indicates no action has been performed on the timesheet.

  1. Saved: Status is updated to SAVED when employee saves the timesheet.
     
  2. Submitted to Supervisor: Employee has submitted their timesheet to their supervisor.
    Additional statuses that can may be applicable to some timesheets at this point:
    • Recalled by Employee: The employee has recalled a timesheet previously submitted to a supervisor (to allow the employee to make edits to the timesheet).
    • Returned by Supervisor: Supervisor has returned the timesheet to the employee to make corrections.
       
  3. Submitted to DTA: Supervisor has approved the timesheet and it is awaiting approval by the Department Time Administrator (DTA)
    Statuses that can seen by the DTA:
    • Submitted to UCPath - the DTA has reviewed the timesheet and submitted it to UCPath for processing.
    • Batch_Locked - timesheet is locked while the system is processing it.
       
  4. Completed: A timesheet has been successfully processed. This indicates that the employee's timesheet information has been successfully submitted to UCPath. Additional submitted statuses can be seen:
    • Completed_Pending_Sup_Ackl - TRS processed the timesheet successfully but the supervisor failed to approve the timesheet and its pending the supervisor acknowledgement
    • Completed_Pending_DTA_Ackl - TRS processed the timesheet successfully but the DTA failed to submit the timesheet to UCPath and its pending the DTA acknowledgement