TRS has a fresh new look

On Oct. 17, 2024, TRS was upgraded to enhance the user experience and accessibility while maintaining the same timesheet processes. Training guides are available at TRS Training.

Tip: When you log in to TRS, the wordmark at the top of the screen may appear oversized. Clearing the cache on your web browser should resolve this issue.

Email Notifications

The TRS automatically generates emails to assist you in meeting deadlines and to alert you to changes that may be needed for a timesheet.

These emails come from the trshelp@ucdavis.edu. These system-generated emails are sent to your email address listed in the campus directory. If you do not receive the system-generated emails, you may want to check your spam/junk folders to ensure that they are not being delivered there.

Because there is always a possibility that a system-generated email will not be received, we recommend that you enter the applicable deadlines in your calendar.

Emails are sent to the EMPLOYEE when:

  • Timesheet is due (generally sent morning of day timesheet is due, except for biweekly employees where reminder is sent day BEFORE it is due).
  • Timesheet is late (sent day after timesheet is due).
  • Job assignment has changed and blocked a submitted timesheet, a new timesheet must be submitted.
  • Supervisor has returned timesheet for corrections (supervisor comments will be included in email).
  • Supervisor has made changes to the employee's timesheet (email will include link to the Time Reporting System where employee can view reason why timesheet was modified).
  • Supervisor has approved the employee's timesheet.
  • Supervisor acknowledges auto-approved timesheet.

Emails are sent to the PRIMARY SUPERVISOR when:

  • Employee timesheet approval deadline has been reached (sent morning of day timesheet approval is due).
  • Employee has submitted their timesheet past their due date.
  • Department Time Administrator has returned employee's timesheet to supervisor for corrections.
  • Acknowledgement required for a timeseet that was auto-approved (Supervisor didn't approve).
  • System email notifications are not automatically sent to Backup or Optional Backup Supervisors but opt-in is available.

Emails are sent to the DEPARTMENT TIME ADMINISTRATOR when:

  • New employees are loaded into TRS and are available for initial supervisor (Primary and Backup) assignment.
  • Updated (changed) assignments have been made in UCPath for existing employees in TRS.
  • The employee has multiple appointments and a newly submitted timesheet for one of those appointments may generate a re-calculation of prior timesheet(s) submitted. This notice is sent to all DTAs (even in various departments) for the employee.
  • A supervisor submits an approved timesheet after the DTA deadline date and time; this usually occurs when a supervisor approves a timesheet from a prior pay period.
  • Timsheet review deadline reminder, sent day submission by DTA is due.
  • Acknowledgement required for a timeseet that was auto-approved (DTA didn't submit to UCPath).