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TRS has a fresh new look

On Oct. 17, 2024, TRS was upgraded to enhance the user experience and accessibility while maintaining the same timesheet processes. Training guides are available at TRS Training.

Tip: When you log in to TRS, the wordmark at the top of the screen may appear oversized. Clearing the cache on your web browser should resolve this issue.

TRS Employee Eligibility

Employee eligibility after transition to UCPath

Employee eligibility refers to the groups or types of employees that can and should use TRS to report vacation and sick leave takes and/or hours worked depending on employee type. 

The following charts provide information on eligibility for using TRS. 

Academic Units Comments

See Excluded Eligibility Groups
Collective Bargaining Units Description
BR: Student Researchers Employees AGSE/United Auto Workers (UAW)

BX: Academic Student Employees
  • AGSE/United Auto Workers (UAW)
  • Biweekly, Exempt, Salary profiles are excluded

CX: Clerical & Allied Services

 Teamsters Local 2010

HX: Health Care Professionals

 University Professional & Technical Employees (UPTE)

LX: Professional Librarians

 American Federation of Teachers (AFT)

IX: Non-Senate Instructional (Lecturers)

 American Federation of Teachers (AFT)

NX: Registered Nurses

 California Nurses Association (CNA)

DX: Physicians, Dentists & Podiatrists

 Union of Physicians & Dentists (UAPD)

PX: Postdoctoral Scholars

 United Auto Workers (UAW)

EX: Patient Care Technical

 American Federation of State, Country & Municipal Employees (AFSCME)

RX: Research Support Professionals

 University Professional & Technical Employees (UPTE)

TX: Technical

 University Professional & Technical Employees (UPTE)
Non-Represented Units Comments
  • 99: Non-Represented Employees
  • K3: Skilled Crafts
  
Timesheet Profiles  Comments
  • Biweekly, Non-Exempt, Hourly (1)
  • Monthly, Exempt Salary (2)
  • Biweekly, Exempt, Hourly (3)
  • Biweekly, Exempt, Salary (4)
  • Monthly, Exempt, Hourly (5)
 See additional restrictions per Bargaining Unit

Paygroup Codes Allowed in TRS

Paygroup TS Profiles Description Profile Description
3AC 2 UCD Academic Exempt MO MO Exempt Salary
3B7 1 UCD 7/40 Non-Exempt BW BW Non-Exempt Hourly
3BE 4 UCD Salary Exempt BW BW Exempt Salary
3BH 3 UCD Hourly Exempt BW BW Exempt Hourly
3HS 2 UCD AHSC Exempt MO MO Exempt Salary
3M5 2 UCD PD Fellows NRA IC 15 MO Exempt Salary
3M7 2 UCD NRA Income Code 17 MO Exempt Salary
3M8 2 UCD NRA Income Code 18 MO Exempt Salary
3M9 2 UCD NRA Income Code 19 MO Exempt Salary
3ME 2 UCD Salary Exempt MO MO Exempt Salary
3MH 5 UCD Hourly Exempt MO MO Exempt Hourly
3PD 2 UCD Paid Direct Exempt MO MO Exempt Salary
3PF 2 UCD PD Fellows Exempt MO MO Exempt Salary
3SP 2 UCD Staff Physicians MO Exempt Salary
3ST 1 UCD Student BW BW Non-Exempt Hourly
CWR 1 System-wide Contingent Workers BW Non-Exempt Hourly
NAC 2 UCANR Academic Exempt MO MO Exempt Salary
NB7 1 UCANR 7/40 Non-Exempt BW BW Non-Exempt Hourly
NBE 4 UCANR Salary Exempt BW BW Exempt Salary
NBH 3 UCANR Hourly Exempt BW BW Exempt Hourly
NHS 2 UCANR AHSC Exempt MO MO Exempt Salary
NM5 2 UCANR PD Fellows NRA IC 15 MO Exempt Salary
NM7 2 UCANR NRA Income Code 17 MO Exempt Salary
NM8 2 UCANR NRA Income Code 18 MO Exempt Salary
NM9 2 UCANR NRA Income Code 19 MO Exempt Salary
NME 2 UCANR Salary Exempt MO MO Exempt Salary
NMH 5 UCANR Hourly Exempt MO MO Exempt Hourly
NSP 2 UCANR Staff Physicians MO Exempt Salary
NST 1 UCANR Student BW BW Non-Exempt Hourly

The following charts provide information on exclusions from using TRS.

Excluded Bargaining Units Description

FF: Firefighters

  

F3: International Association of Firefighters
  • Local 4920
  • UCD only

BX: Academic Student Employees

 Biweekly, Exempt, Salary profiles are excluded

PA: Police Officers

 Federated University Police Officers Association (FUPOA)
Excluded Pay Groups Description

56: Firefighters

 56-hour workweek schedule not supported

PF: Postdoctoral Fellows

  

PD: Postdoctoral Paid Direct

  

B8: Non Exempt 8/80

 80-hour work periods are not supported

WOS: Without Salary

 System-wide

CWR: Contingent Worker

 System-wide

M5: Postdoctoral Fellows

 Income code 15

M7: Postdoctoral Fellows

 Income code 17

M8: Postdoctoral Fellows

 income code 18

M9: Postdoctoral Fellows

 Income code 19

Excluded Absence Management
Eligibility Groups

 Description
ACAYLLS Academic AY Leave in Lieu
ACAYNFA Academic AY Non-Faculty
ACAYNFASB Non-Faculty Academic AY-Sabtc
ACAYNSF Academic AY Non-Senate Faculty
ACAYSABB Academic AY Faculty Sabbatical
ACFYNFA Academic FY Non-Faculty
ACFYNFASB1 FY CE Advisor
ACFYNFASB2 FY Agronomist, Astronomer
ACFYNSF Academic FY Non-Senate Faculty
ACFYPDOC Academic Postdocs
ACFYSABB Academic FY Faculty Sabbatical
ACFYU18 Non-Senate Faculty-FY-Unit 18
ACHSLLS Academic Health Sci Non-Senate
ACHSNSF Academic Health Sci Non-Senate
ACHSSABB Academic Health Sci Sabbatical
ACHSSTF Resident/Fellow Personal Time
ACHSSTFPTO Resident & Fellow PTO
ACAYAC AY Academic Coordinator
ACAYFA AY Faculty Administrator
ACAYNFA2 Non-Faculty AY Administrative
ACARECALL Academic Recall of Retired Faculty
HXPTO HX with PTO
SMGPTO Senior Management Group with PTO
STAFF99PTO Non-represented Staff Med Center with PTO
Excluded Job Codes Description
001506       ASSOC IN __ - AY-1/9-GSHIP
001511       ASSOC IN __- FY-GSHIP 
003269  ASSOC ADJ PROF-FY
003273  GSAR-NON GSHIP
003274  GSAR-GSHIP
002861  TUT-NON GSHIP
004511 ADMISSIONS EVALUATOR 3
005216  PUBL SFTY DISPATCHER