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Procurement Card Original Ledger Posting

Procurement Card transactions initially appear in the UC Davis General Ledger (GL) as an Automated Clearinghouse (ACHD) document, doc type ACHD and can be viewed in FIS Decision Support (DS).  

  1. Run the Transaction Listing (2) in FIS Decision Support for the account/sub-account on the PCDO document and for the specific fiscal period for which the transaction first came in. In the Transaction Listing Options section, include Document Summarization, so that the document number of the ACHD document will display
  2. On the resulting report, do a search for the dollar amount that was on the PCDO document, and you will see the document number for the associated ACHD document.

Note: If you need to move a Procurement Card expense after having previously approved your PCDO document, you will need to complete a Distribution of Income and Expense (DI) or General Error Correction (GEC) document and cite the ACHD document number on the DI or GEC document.