Accounts Payable documents
These documents allow you to pay for goods and services purchased on a Purchase Order (Payment Request) and for goods and services not purchased on a Purchase Order (Disbursement Voucher).
Tip: Learn about the recommended paying methods when purchasing commodities. View Supply Chain Management's HOW TO: Buy Chart.
|KFS Document||Document Type Code||Purpose/Use|
|Disbursement Voucher||DV||Used to make payments not related to the procurement of goods or services. Common uses include: Research Study Payments, Memberships, and Honoraria (for non-university individuals). The DV is also used for travel or entertainment-related expenses that aren't paid through the campus AggieTravel system.|
|Payment Request||PREQ||Used to make payments against a Purchase Order. When a valid Purchase Order number is entered on this document, all of the information from the original order is brought forward.|
|Vendor||PVEN||Used to create a new vendor record in KFS or to modify an existing vendor record in KFS. Vendor documents route to Procurement & Contracting Services for review and approval.|
|Vendor Credit Memo||CM||Used to record a credit from a vendor; the credit can be issued against a Purchase Order, a previous Payment Request document, or to a specific vendor.|