The Accounts Payable documents in KFS allow you to pay for goods and services both purchased against and not on a Purchase Order.
Learn about the recommended paying methods when purchasing commodities. View Supply Chain Management's How Do I Pay For...Chart.
| KFS Document | Purpose/Use |
| Disbursement Voucher (DV) | Used to make payments not related to the procurement of goods or services. Common uses include: Research Study Payments, Memberships, and Honoraria (for non-university individuals). The DV is also used for travel or entertainment-related expenses that aren't paid through the campus AggieExpense system. |
| Payment Request (PREQ) | Used to make payments against a Purchase Order. When a valid Purchase Order number is entered on this document, all of the information from the original order is brought forward. |
| Vendor (PVEN) | Used to create a new vendor record in KFS or to modify an existing vendor record in KFS. Vendor documents route to Procurement & Contracting Services for review and approval. |
| Vendor Credit Memo (CM) | Used to record a credit from a vendor; the credit can be issued against a Purchase Order, a previous Payment Request document, or to a specific vendor. |