Disbursement Voucher Document Help

The Disbursement Voucher (DV) document is used to make payments to an outside supplier that are not related to the procurement of goods or services.

Do NOT include sensitive information on the KFS DV document or on any of the electronic attachments. Examples include Social Security numbers (SSN), personal health care information (PHI), and personal banking information (excluding the Wire Transfer tab, which is approved for banking information).

Examples of Appropriate Payment Types for DV:

  • Permit Fees
  • Research Participants 
  • Memberships
  • Honoraria (for non-university individuals)
  • Travel or entertainment-related expenses that are not paid through the campus AggieExpense system, such as payments direct to vendors.

For reimbursements to an employee for professional expenses (those not covered by UC Travel or Entertainment policy), use the AggieExpense system, report type 9. Professional Expenses.  Keep in mind that employee reimbursements are generally due to an unauthorized purchase.

Refer to the detailed instructions on completing the Disbursement Voucher document.

DV Video Tutorial

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