Payroll Detail

Information about Payroll Processing in detail.

On the Transaction Listing (2) is an option to "Include Payroll Details." When this option is selected, however, you will receive a warning message on the resulting report advising "NOT AN OFFICIAL UNIVERSITY FINANCIAL STATEMENT." Why does this message occur and what does it mean?

The Transaction Listing (2) is not an official financial statement when it includes the payroll details because the details are loaded “wholesale” from the Payroll ledger. When loading this information there isn’t a choice of what to include and what not to include, the loading of the data is not set up that way.

We never recommend trying to review or “balance” the Transaction Listing (2) with payroll details against the actual ledger. The disclaimer at the top of the page in red is there for a reason.

A FIS DS user can see payroll detail associated with all home department codes for which they are set up as a Payroll/Personnel System (PPS) Reviewer (Mandatory or Back-Up) on the PPS Departmental Roles Structure (DRS) System or Online Time Reporting System (OPTRS) Reviewer (Mandatory or Back-Up) on the OPTRS Departmental Roles Structure. Access information is available on the DRS System page. The additional access does not apply to individuals set up as PPS Preparers. Also, a FIS DS user can access accounts reporting to the organization code the user access is assigned to via the KFS User document in Kuali.

Please use the payroll detail as information to assist you, but we would recommend going directly to the Payroll ledger report, the FIS Decision Support Payroll Expense Distribution Report (339), which is the official Payroll ledger. Access to the DS 339 report is granted after the Payroll Expense Transfer Access Application is completed.

Including Payroll and Benefit Liens

The chart below indicates what will be included/excluded on the Transaction Listing (2)report when the payroll and benefit lien options are included/excluded:

Input: Payroll Liens Option	Input: Benefit Liens Option	Output: Payroll Encumbrance Balance Forward for Payroll Object Consolidations*	Output: Payroll Encumbrance Totals for Payroll Object Consolidations*	Output: Benefit Encumbrance Balance Forward for SUB6	Output: Benefit Encumbrance Totals for SUB6
Include	Include	Show	Show	Show	Show
Exclude	Include	Not Show	Zero	Show	Show
Include	Exclude	Show	Show	Not Show	Zero
Exclude	Exclude	Not Show	Zero	Not Show	Zero
Include	Include	Show	Show	Show	Show
Exclude	Include	Not Show	Zero	Show	Show
Include	Exclude	Show	Show	Not Show	Zero
Exclude	Exclude	Not Show	Zero	Not Show	Zero

ACAD, ACGA, ACAX, STFB, STFO, SCHL, SB28, SB01, SB02, SB03, SB04, SB05, SB06, SB07, SUBG, SUBS