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Cash Receipt | Object Codes

Cash Receipt: Object Code Restrictions

In general, expense type objects (Object Sub-Type Code EX) are not allowed on the Cash Receipt (CR)Credit Card Receipt (CCR), and Advance Deposit documents.

Other object code-related restrictions:

Object Code Restriction
AS (Asset) object type code Only allowed when object sub-type is CA (Cash), AR (Accounts Receivable) or AD (Advance Payment)
DI (Deferred Income) object type code Only allowed when object sub-type is AL (Accrual)
IN (Income-Cash) object type code Only allowed when object sub-type is IN (Income)
LI (Liability) object type code Only allowed when object sub-type is CA (Cash), AL (Accrual), AR (Accounts Receivable) or PY (Payables)
Object code 0000 (Fund Balance) Allowed with the additional requirement of enforcing the trans codes rule which requires a valid trans code. (Fund balance)
Object code 0710 (Agency Cash) Can only be used when Sub Fund Group Type is 1 (Agency Accounts).
Object codes 7260 (Registration Fees) Not allowed
Object codes 7710 (Donation) Not allowed
Object codes 0054 (Dept Cash) Not allowed
Object codes with object sub-type codes of EB (Employee Benefits) Not allowed
Object codes with object sub-type codes of SW (Salary and Wages) Not allowed
Object codes with object sub-type codes of BU (Budget Only Object Codes) Not allowed
Internal recharge object codes with object type codes of IC (Income Not Cash) Not allowed
Internal recharge object codes with object type codes of ES (Expense not Expenditure) Not allowed

Reimbursement Object Codes

Expense type (EX) object codes are generally not allowed on the CR, CCR, or AD documents. In order to assist departments in tracking cash received as a reimbursement of an expense, the following reimbursement object codes are available for use on the CR document:

Object Code Expense Type
100R Faculty Salaries Reimbursement
110R Staff Salaries Reimbursement
11GR General Assistance - Reimbursement
200R Reimbursement of Travel Expenses
300R Reimbursement of Freight Charges
620R Library Material Expense Reimbursement
720R Reimbursement of Services
730R Sub Award Refund
800R Reimbursement of Supplies/Materials
891R Employee Benefit Cost Reimbursement

Use these object codes when you receive money for the specific reimbursement of costs incurred. This is particularly important when receiving money from a general fund (199XX) account. General fund EX accounts should not record any revenue (object code 0060), but should receive funds only for the reimbursement of expenses.