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ERS Status Codes

This list defines the various effort report status types found in the Effort Reporting System.

Status What It Means What To Do
Open Effort Report is ready for review and certification. Certify effort report.
Certified Effort Report has been certified. No further action is needed.
Partially certified Multiple certifications are required; all projects have not been certified. Contact additional certifiers.
Certified/AdjustReqd The Payroll percent (%) was changed on the Effort Report. The report was certified, but the transfer of payroll expense has not yet been processed. Process the payroll transfer in Payroll Personnel System (PPS).
Reissued The Effort Report was reissued by the system due to new payroll transactions. Review and recertify the reissued report.
Reopened A previously certified Effort Report has been reopened by a user. Review and recertify the report.
Not Required No federal effort was reported. A report was issued because the employee is a principal investigator or because of a special request. No action required.
Exception Effort report does not pass all edit checks due to one of the following situations:
  1. There is a negative balance on one or more accounts because more pay was transferred out of the account than originally charged.
  2. There is more federal cost share indicated than the non-sponsored pay available to support it.
  3. An error exists such as an invalid FAU. The unrecognized FAU is categorized separately on the Payroll Details.
  1. View the payroll transactions to determine which transfers were made in error.
    1. Make new payroll cost transfers to correct the negative balance.
  2. Reduce the cost share percentages so the non-sponsored pay can support it while honoring the overall effort commitment; or
    1. make payroll cost transfers to move additional pay to the non-sponsored accounts to support the cost share
  3. Contact the ERS Help team to resolve this status.
Overdue Open, Partially Certified, Reissued, and Reopened statuses will show “overdue” when appropriate. See the appropriate status above for the action to take.
ALL-Open Indicates any status that requires an action (i.e., all statuses except Certified or Not Required) See the appropriate status above for the action to take.
ALL-Certified Includes those reports where the certifications are complete: Certified and Certified/AdjustReqd (but notPartially Certified). See the appropriate status above for the action to take.
ALL-Overdue Includes any of the ALL-Open statuses where the certification due date has passed (i.e., the report is more than 30 days old and still requires an action). See the appropriate status above for the action to take.