Form | Description |
|---|---|
| Capital Asset Information Form | This form is to be completed and attached to your Requisition in Aggie Enterprise when purchasing an item that meets the definition of a capital asset as well as items for a fabrication or add-on to an existing capital asset. |
| Add Asset Request Form | This form is to be completed in AggieEQ to add non-purchased equipment to the University's equipment tracking system. Gifts from outside individuals and loans from outside companies/agencies are common uses of this document. |
| Retirement Request Form | This form is used to retire an asset that is not processed through AggieSurplus such as an asset being returned to a sponsor agency, transferred to another institution, or lost or stolen. Assets that will be sold or salvaged must be coordinated through a Service request with AggieSurplus. |
| Equipment Certification Form (PDF) | This form is used to certify that a biennial physical inventory of capital equipment was performed by the department. *This form is not required if there are no capital assets. |
| Cycle 2 Codes Due Oct 2024 (XLS) | Use this workbook to determine which of your custodial codes are due for physical inventory by October 31. |
| Equipment Loan Agreement (PDF) | Use this form to record a loan of capital equipment from an external lender. |
| Equipment Loan Agreement | Modification Form (PDF) | Use this form to modify or prematurely terminate a loan of capital equipment from an external lender. Required for those that are ending before the date indicated on the prior Equipment Loan Agreement form. |
| Fabrication Justification (PDF) | Use this form when your department plans to build an equipment item with a value of $5,000 or more. |
| Authorization for Movement or Removal of University Property (PDF) | The person moving equipment should have this form with them in case they are questioned. |
| New Custodial Code Request (Webform) | Use this form to request a new custodial code. |
| Property Loss Report (PDF) | Use this form to collect and submit detailed information about Property damage or loss. This form is for property owned by or in custody and control of the University. |