University of California Davis Self-Supporting Recharge Operations - Closing an Activity
When a recharge activity ceases to operate, the unit must ensure that all recharge activity income and expenses are appropriate and accurately posted to the associated recharge activity accounts. The account manager must balance and close all accounts (including account attributes) associated with the activity and then notify Recharge@ucdavis.edu to request that the fund be officially closed.
If a balance remains on the fund, the unit should email Recharge@ucdavis.edu with the fund and balance amount so that an assessment can be completed to determine the disposition of remaining balances.
If a deficit remains on the fund, the unit should email Recharge@ucdavis.edu with the fund number, deficit amount, and an appropriate account/fund source to clear the balance.
A decommissioned recharge activity may use its equipment replacement reserve fund to offset any recharge activity operational deficit. Balances in the reserve fund beyond deficit coverage may be retained by the department with the approval of BIA.