Self-Supporting Recharge Operations - Authorization & Governance

University of California Davis Self-Supporting Recharge Operations - Authorization and Governance

All self-supporting recharge activities require some level of formal approval to be created and/or renewed.  At a minimum, rates must be reviewed annually and approved by your Dean (D)/Vice Provost (VP)/Vice Chancellor (VC) office to adjust for increased salary and benefits expenses.  Additional levels of review are outlined below under Authorization.  Recharge activities must follow the policies and procedures as provided in the Policy and Procedure Manual 340: Rates, Recharges, and Sales Activities as well as guidelines published throughout the Self-Support Recharge Operations webpages.



The Recharge Activity Table (PDF) below illustrates which office has final approval authority for establishing new recharge operations or modifying existing activity.  Reviews completed by CP&A or BIA will ultimately seek final approval from the Associate Vice Chancellor – BIA. 

The Recharge Rate Committee will advise BIA and CP&A on mandated or widely consumed rates with annual recharge activity >$250,000 every 3-5 years with ultimate approval from the Associate Vice Chancellor – BIA.    

All Recharge Operations are subject to annual compliance reporting based upon Statement of Operations Self-Supporting Compliance Report (FIS193) generated information or similar metrics as allowed by CP&A and BIA.  The annual compliance reporting process is now incorporated into the Guidelines for Deficit Management and Monitoring in Campus Units, however recharge operation rate reviews may be called at any time by BIA or CP&A.  The Dean, Vice Provost or Vice Chancellor (D/VP/VC) also have authority to request a review.  For more information on compliance please click here.

  High Risk Activities High-Risk Activities Low-Risk Activities
Activity modification scenarios Mandated[1], Widely Consumed[2], or >$250,000 Recharge >$50,000 Contract & Grant (C&G) Recharge Not Mandated/Widely Consumed AND <$50,000 C&G Recharge or External Income only[4]
New rate BIA CP&A D/VP/VC
Modifications to rate calculation methodology and/or rationale BIA CP&A D/VP/VC
Rate changes inconsistent with budget planning guidelines[3] BIA CP&A D/VP/VC
Salary & Benefit changes consistent with budget planning guidelines[3] D/VP/VC D/VP/VC D/VP/VC


  1. Mandated Activities – services that campus customers, including Auxiliaries, are obligated to utilize (e.g., Custodial, Utilities, Design & Construction Management)
  2. Widely Consumed Activities – typically these are services utilized by a majority of campus units.  (e.g., Scientific Stores, Reprographics, Application Development)
  3. Budget Planning Guidelines – assumptions and parameters for budget planning as defined on the Finance & Business Website Budget Process page:
  4. External Only (mostly external) ApprovalsApproval level resides with Dean/VC even if there are small amounts of internal recharges as long as extramural does not exceed $50k annually or total internal recharges exceeding $250k.  These rate based activities must still follow standard recharge policies and calculation methodologies, ensuring full cost recovery including charging Non-University Differential.


Recharge Rate Team 

The recharge rate team is comprised of BIA, General Accounting and Costing Policy & Analysis team members who conduct the reviews and respond to all inquiries that are sent to  


Recharge Rate Committee

The Recharge Rate Committee consists of a representative from each D/VC/VP office.  This committee routinely reviews activities that represent a higher level of risk to the campus and advises BIA on the extent to which the activities comply with relevant policies and procedures. 

The group serves in an advisory capacity to individual Vice Chancellors on establishment of charges for services rendered by campus departments. All rates, fines and fees, and establishment of service activity proposals will be referred to this body for recommendation.

  1. Rate Reviews should focus on the proper establishment of rates and review of cost components as they relate to competitive pricing, working capital requirements, and demand based fluctuations ensuring a break-even operation while conforming to campus policy (PPM 340-25) and federal costing principles (CFR Title 2, Subtitle A, Chapter II, Part 200, Subpart E) as appropriate.
  2. The group will act on fines and fees by judging the basic rationale and reasonableness of assessments to ensure conformance with policy.
  3. Proposals for origination of service activities on campus will be appraised for their ability to:
    • Meet an identifiable need that cannot be effectively met by non-University sources;
    • Fulfill educational, research, public service or patient care functions; and
    • Achieve cost effective savings through use of the service.

After reviewing proposals and additional analyses by the budget staff, the group will transmit its recommendation to the appropriate Vice Chancellor for action.


Justification/Committee Charge

Rates, and to a lesser extent fines and fees, have important budgetary and operational implications both in financing the activities which charge for such services and to their customers who have a need for services. Proper establishment of rates has become especially important in the management of Federal Contracts and Grants. Systemwide Direct costing Policy (Business and Finance Bulletin A-47) defines the role of service activities and speaks to the legitimacy of direct costing practices for these services as governed by sound budgetary and accounting principles. The campus is charged with establishment of service activities and subsequent review of operations for conformance with policy as outlined in Policy and Procedure Manual Section 340-25. The charge entails approval of rate and price schedules as they are developed as well as an annual cost review incumbent to the budget process. Such reviews include consideration of:

  1. competitive pricing;
  2. expansion or contraction of the service unit;
  3. working capital requirements; and
  4. use of outside vendors.


Recharge Committee Schedule

Meeting Date  Time

May Rate Committee Meeting

>Office of Research - Animal Care Per Diem Rates

>Global Affairs - Scholar Recharge Services

5/18/23 3pm

June Rate Committee Meeting

>FOA: Design & Construction Management

>FOA: Safety Services

>Common Goods Assessment Services: IET Voice & Data, FOA Services

6/15/23 3pm

August Rate Committee Meeting

>IET Recharge Services



September Rate Committee Meeting

>Supply Chain Management

9/20/23 4pm


List of Representatives



Sarah Mangum

Committee Chair, Associate Vice Chancellor—Budget and Institutional Analysis

Michael Legrand

Finance - Accounting & Financial Reporting (Central Campus Recharge Team)

Octavio Valencia

Finance - Costing and Policy (Central Campus Recharge Team)

Jim Seibert

Finance - General Accounting (Central Campus Recharge Team)

James Ringo

Finance - Contracts & Grants Accounting (Central Campus Recharge Team)

Karen Majewski

Finance - General Accounting (Central Campus Recharge Team)

Terrence Ireland

Budget and Institutional Analysis (Central Campus Recharge Team)

Christine Herkenrath

Budget and Institutional Analysis (Central Campus Recharge Team)

Joe Borges

Budget and Institutional Analysis (Central Campus Recharge Team)

Asheley Greenlee

College of Agriculture and Environmental Science

Jacqueline Ames

College of Biological Sciences

Melanie Clague

College of Engineering

Sandra Cortes

College of Letters and Science

Brad Tuana

Continuing and Professional Education

Garren Rock

Development and Alumni Relations

Steve Lanterman

Finance, Operations & Administration

Michael Niles

Finance, Operations & Administration

Michele Goodman

Graduate School of Management

Rosemary Martin-Ocampo

Graduate Studies

Julieta Favela

Information & Educational Technology

Anissa Nachman

Intercollegiate Athletics

Erlita Neri

Office of Research

Cory Vu

Office of Student Affairs

Michelle Dore

Offices of the Chancellor and Provost

Donna Connolly

School of Education

Carmen Ho

School of Medicine

Steven Wells

School of Nursing

Shireen Lovell

School of Veterinary Medicine

Elizabeth Vaziri

University Library