Funds grouped in the "Other Funds" category are the following:

• Balance Sheet Accounts: Include asset and liability accounts not included in other sub fund group types. Includes cash, accounts receivables, inventory, clearing accounts, accounts payable and other liability accounts. Some campus departments may have accounts receivables, inventory accounts and clearing accounts in balance sheet accounts. All other accounts are managed by Accounting & Financial Services.
• Loan Funds: Includes outstanding loan receivables and are primarily managed by Student Accounting.
• Investment in Plant: Accounts for the investments the University has made in capital assets and is managed by Capital Asset Accounting.
• Plant Funds: Accounts for construction projects that are in progress and are managed by Design & Construction Management and Capital Asset Accounting.
• Retirement of Indebtedness: Used to track the university debt and payments and are managed by General Accounting.

For more information on these types of funds contact General Accounting.

Restrictions

Balance Sheet Accounts

• Accounts receivables should be reconciled at least quarterly and any uncollectible amounts should be written-off in a timely manner.
• Clearing accounts should be reconciled monthly and the accounts should clear as they are only pass through accounts.
• Supply inventories greater than $50,000 are required to have an annual physical inventory.

Sub Fund Group Types

• 0 - Retirement of Indebtedness

• Sub-Fund Group	Description
  PFRETR	PLANT RETIREMENT OF INDEBTEDNESS
  PFRETU	PLANT RETIREMENT OF INDEBTEDNESS
  PFRITS	PLANT RI TRUST FUNDS

• 2 - Loan Funds

• Sub-Fund Group	Description
  LFFED	LOAN FDS FEDERAL CONTRIBUTIONS
  LOANFD	UNIV LOAN FUNDS UNRESTRICTED
  UNADAC	ALLOWANCE OF DOUBTFUL ACCOUNTS
  UNLNFD	UNIVERSITY LOAN FUNDS RESTRICTED
  UNMLFD	UNIVERSITY MATCHING LOAN FUNDS

• 8 - Balance Sheet/Balancing Accounts

• Sub-Fund Group	Description
  BALFND	BALANCING FUNDS
  BALNST	BALANCE SHEET - NO FUND REQUIRED
  MANUAL	DO NOT USE CLOSING CODE ONLY

• 9 - Investment in Plant

• Sub-Fund Group	Description
  BALPLT	BALANCE SHEET-PLANT
  IPFEDR	INV IN PLANT FEDERAL
  IPOTHR	INV IN PLANT OTHER
  IPSPON	INV IN PLANT OTH SPONSORED

• Z - Plant

• Sub-Fund Group	Description
  PFCNTR	PLANT CONTROL ACCOUNT
  PFIVIP	PLANT INVESTMENTS IN PLANT
  PLBORR	PLANT CAMPUS BORROWED FUNDS
  PLCGF	PLANT C&G PRIVATE & LOCAL FFT
  PLCGR	PLANT C&G PRIVATE & LOCAL GOV
  PLCLRG	PLANT CLEARING
  PLFEDA	PLANT FEDERAL ARRA FUNDS
  PLFEDR	PLANT FEDERAL FUNDS
  PLGIFT	PLANT GIFTS - RESTRICTED
  PLMBOR	PLANT MULTI-CAMPUS BORROWED FUNDS
  PLSTCA	PLANT STATE APPROPRIATIONS
  PLSTFF	PLANT STATE GRANTS - FFT
  PLSTGR	PLANT STATE GRANTS - Non-Fed Sponsored
  PLUGFT	PLANT GIFTS / UNRESTRICTED
  PLUNIV	PLANT UNIVERSITY FUNDS

Frequently Asked Questions

• I have accounts receivables in my expense accounts, is that correct?
• Yes, most departments have chosen to manage their accounts receivable within their funds and not separately in the Balance Sheet sub fund group. At the end of the year, those accounts receivables are reclassified to the appropriate balance sheet account for reporting purposes.