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Other Funds

Funds grouped in the "Other Funds" category are the following:

  • Balance Sheet Accounts: Include asset and liability accounts not included in other sub fund group types. Includes cash, accounts receivables, inventory, clearing accounts, accounts payable and other liability accounts. Some campus departments may have accounts receivables, inventory accounts and clearing accounts in balance sheet accounts. All other accounts are managed by Accounting & Financial Services.
  • Loan Funds: Includes outstanding loan receivables and are primarily managed by Student Accounting.
  • Investment in Plant: Accounts for the investments the University has made in capital assets and is managed by Capital Asset Accounting.
  • Plant Funds: Accounts for construction projects that are in progress and are managed by Design & Construction Management and Capital Asset Accounting.
  • Retirement of Indebtedness: Used to track the university debt and payments and are managed by General Accounting.

For more information on these types of funds contact General Accounting.


Restrictions

Balance Sheet Accounts

  • Accounts receivables should be reconciled at least quarterly and any uncollectible amounts should be written-off in a timely manner.
  • Clearing accounts should be reconciled monthly and the accounts should clear as they are only pass through accounts.
  • Supply inventories greater than $50,000 are required to have an annual physical inventory.

Sub Fund Group Types

  • 0 - Retirement of Indebtedness
  • Sub-Fund Group

    Description

    PFRETR

    PLANT RETIREMENT OF INDEBTEDNESS

    PFRETU

    PLANT RETIREMENT OF INDEBTEDNESS

    PFRITS

    PLANT RI TRUST FUNDS

  • 2 - Loan Funds
  • Sub-Fund Group

    Description

    LFFED

    LOAN FDS FEDERAL CONTRIBUTIONS

    LOANFD

    UNIV LOAN FUNDS UNRESTRICTED

    UNADAC

    ALLOWANCE OF DOUBTFUL ACCOUNTS

    UNLNFD

    UNIVERSITY LOAN FUNDS RESTRICTED

    UNMLFD

    UNIVERSITY MATCHING LOAN FUNDS

  • 8 - Balance Sheet/Balancing Accounts
  • Sub-Fund Group

    Description

    BALFND

    BALANCING FUNDS

    BALNST

    BALANCE SHEET - NO FUND REQUIRED

    MANUAL

    DO NOT USE CLOSING CODE ONLY

  • 9 - Investment in Plant
  • Sub-Fund Group

    Description

    BALPLT

    BALANCE SHEET-PLANT

    IPFEDR

    INV IN PLANT FEDERAL

    IPOTHR

    INV IN PLANT OTHER

    IPSPON

    INV IN PLANT OTH SPONSORED

  • Z - Plant
  • Sub-Fund Group

    Description

    PFCNTR

    PLANT CONTROL ACCOUNT

    PFIVIP

    PLANT INVESTMENTS IN PLANT

    PLBORR

    PLANT CAMPUS BORROWED FUNDS

    PLCGF

    PLANT C&G PRIVATE & LOCAL FFT

    PLCGR

    PLANT C&G PRIVATE & LOCAL GOV

    PLCLRG

    PLANT CLEARING

    PLFEDA

    PLANT FEDERAL ARRA FUNDS

    PLFEDR

    PLANT FEDERAL FUNDS

    PLGIFT

    PLANT GIFTS - RESTRICTED

    PLMBOR

    PLANT MULTI-CAMPUS BORROWED FUNDS

    PLSTCA

    PLANT STATE APPROPRIATIONS

    PLSTFF

    PLANT STATE GRANTS - FFT

    PLSTGR

    PLANT STATE GRANTS - Non-Fed Sponsored

    PLUGFT

    PLANT GIFTS / UNRESTRICTED

    PLUNIV

    PLANT UNIVERSITY FUNDS


Frequently Asked Questions

  • I have accounts receivables in my expense accounts, is that correct?
  • Yes, most departments have chosen to manage their accounts receivable within their funds and not separately in the Balance Sheet sub fund group. At the end of the year, those accounts receivables are reclassified to the appropriate balance sheet account for reporting purposes.