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Workflow

Ledger review process workflows for ALR, MLR and QLR

Report

Who can complete

When

Email Notifications

Organization Type Codes that Complete
Analytical Ledger Review (403)  Fiscal Officer listed for the account. Monthly
  • Monthly Notification to FO when ready to review
  • Notification to FO when ALR has not been completed within 60 calendar days of the fiscal period closing
 Various
Management Ledger Review (404)  MSO (person listed in the MSO field on the Org Doc). Monthly
  • Monthly Notification to MSO when ready to review
  • Notification to MSO when ALR has not been completed within 60 calendar days of the fiscal period closing
  • Notification to MSO when review is overdue (60 calendar days after the fiscal period has closed).
  • Department (D)
  • Department Group (G)
Quarterly Ledger Review (405)

Dean's Office staff (one of the users listed in the Org Mgt section of the Org Doc).

Note: The person who completes the MLR cannot complete the QLR. This rule is to ensure a proper separation of duties.

 Quarterly (Oct, Jan, Apr, Jul)
  • Quarterly Notification sent to Budget Analyst
  • Quarterly Notification sent to Assistant Dean/Associate Vice Chancellor
  • Email of overdue review sent 60 calendar days after the quarter period has closed (for example, for a January-March QLR it would be 60 days after the close of the March period).
  • Vice-Chancellor (V)
  • School or College (S)
  • Central Managed Accounts (R)