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PPS TRANSACTIONS—Departmental Pre-Approval List

Departments are required to have documentation of pre-approval on file prior to entry of the following transactions into the Payroll/Personnel System (PPS).  Please go to the PPS Users Guide for required pre-approval documentation.


Requires pre-approval from Office of the Provost or the Deans Office:

  • Administrative Appointments (Director, Assoc. Dean, etc)
  • Appointments
  • Honoraria
  • Layoffs
  • Leave of Absence
  • Merits
  • Off-scale Salaries
  • Promotions
  • Re-negotiated Salaries
  • Stipends
  • Some Funding Changes; contact your Dean’s Office Analyst
  • Summer Salary

Graduate Students

Requires pre-approval from Graduate Studies:

  • Employment outside of normal eligibility requirements (Over 50% appointment, less than 25%, low GPA, low units, exceeding quarter limits)
  • Renewal of Post Graduate Researchers
  • Appointment, renewal and merit – Postdoctoral Scholars
  • Non-student employment
  • One time payments
  • Anything outside the normal requirements

MSP Staff

Requires pre-approval from the Dean/Vice Chancellor and AVC HR

  • Equity Increases
  • New Hires and Rehires, including Contract employees
  • Reclassifications (regrades)
  • Salary Offers Above Mid-Point
  • Stipends
  • Total salary increase in a single fiscal year that exceeds 25 percent of base salary

PSS Staff

Requires pre-approval from Human Resources:

  • Lateral Transfers
  • Layoffs
  • Limited Employee Extensions
  • New Hires
  • Promotions
  • Reclassifications
  • Salary Offers Above Mid-Point
  • Rehires
  • Reduction in Time
  • Stipends