Departments are required to have documentation of pre-approval on file prior to entry of the following transactions into the Payroll/Personnel System (PPS). Please go to the PPS Users Guide for required pre-approval documentation.
Academic
Requires pre-approval from Office of the Provost or the Deans Office:
- Administrative Appointments (Director, Assoc. Dean, etc)
- Appointments
- Honoraria
- Layoffs
- Leave of Absence
- Merits
- Off-scale Salaries
- Promotions
- Re-negotiated Salaries
- Stipends
- Some Funding Changes; contact your Dean’s Office Analyst
- Summer Salary
Graduate Students
Requires pre-approval from Graduate Studies:
- Employment outside of normal eligibility requirements (Over 50% appointment, less than 25%, low GPA, low units, exceeding quarter limits)
- Renewal of Post Graduate Researchers
- Appointment, renewal and merit – Postdoctoral Scholars
- Non-student employment
- One time payments
- Anything outside the normal requirements
MSP Staff
Requires pre-approval from the Dean/Vice Chancellor and AVC HR
- Equity Increases
- New Hires and Rehires, including Contract employees
- Reclassifications (regrades)
- Salary Offers Above Mid-Point
- Stipends
- Total salary increase in a single fiscal year that exceeds 25 percent of base salary
PSS Staff
Requires pre-approval from Human Resources:
- Lateral Transfers
- Layoffs
- Limited Employee Extensions
- New Hires
- Promotions
- Reclassifications
- Salary Offers Above Mid-Point
- Rehires
- Reduction in Time
- Stipends