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Personnel Actions Codes by Transaction Type

This resource provides information on the appropriate action codes to enter in PPS for personnel changes to an employee record, listed by type of transaction.

Some of these codes are system generated when an update is made on a screen other than the Appointment & Distributions (EAPP) screen.

Hire or Rehire Transactions

Action Code Action Type Source Effective Date Comments
01 Initial Hire System Hire Date System derived when new hire bundle used
02 Rehire System Current Hire Date System derived when rehire bundle used

Appointment Change Transactions

Action Code Action Type Source Effective Date Comments
13 Additional Employment User Appointment Begin Date  
17 Appointment Renewal/Reappointment User Appointment Begin Date When extending appointment, derived based on current (old) appt end date plus one day
34 Terminal Appointment User Appointment Begin Date  

Distribution Change Transactions

Action Code Action Type Source Effective Date Comments
18 Fund Change (Change in Funding Source) User Distribution Begin Date  
46 Percent of Time - Change System Distribution Begin Date System derived when percent of full time on existing distribution is changed

Leave Transactions

Action Code Action Type Source Effective Date Comments
07 Leave of Absence With Pay/Sabbatical Leave User Leave Begin Date  
08 Leave of Absence Without Pay User Leave Begin Date  
09 Leave Return Date - Change System Return Date on Leave Screen (ELVE) System derived when change is made to the return date for LOA
24 Leave Pan Code - Change System   System derived when a change is made to the leave plan code in appointment

Pay Change Transactions

Action Code Action Type Source Effective Date Comments
04 Merit Increase (Academic Only) User Distribution Begin Date  
26 Stipend User Appointment Begin Date  
27 System Merit Increase System Distribution Begin Date System derived, batch entry
28 System Range Adjustment System Distribution Begin Date System derived, batch entry
33 Manual Range Adjustment User Distribution Begin Date  
41 Six Month Increase User Distribution Begin Date  
42 Exceptional/Equity Increase User Distribution Begin Date  
43 Pay Rate Change - Other User Distribution Begin Date  
44 Casual Increase User Distribution Begin Date  
45 Negotiated Salary - Change in HSCP User Distribution Begin Date  

Intercampus Transfer Transactions

Action Code Action Type Source Effective Date Comments
21 Transfer FROM 
UCD TO 
another
UC campus
User Based on date of accompanying action

Must be accompanied by the following action:

  • 06 - Separation
22 Transfer TO 
UCD FROM 
another campus
User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01- Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 13 - Add'l Employment
  • 14 - Emp in Different Academic Series
35 Transfer FROM 
UCD TO UCOP
User Based on date of accompanying action

Must be accompanied by the following action:

  • 06 - Separation
35 Transfer TO UCD 
FROM UCOP
User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01- Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 14 - Emp in Different Academic Series
36 Transfer FROM 
UCD TO Lab
or State
User Based on date of accompanying action

Must be accompanied by the following action:

  • 06 - Separation
36 Transfer TO 
UCD FROM 
Lab or State
User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01- Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 14 - Emp in Different Academic Series

Separation Transaction

Action Code Action Type Source Effective Date Comments
06 Separation System Separation Date System derived when change made to separation date on ESEP screen or during separation action, or during I-4 process

Title/Position Change Transactions

Action Code Action Type Source Effective Date Comments
10 Promotion User Appointment Begin Date  
11 Demotion User Appointment Begin Date  
12 Lateral Transfer User Appointment Begin Date System derived, batch entry
14 Employment in Different Academic Series User Appointment Begin Date System derived, batch entry
37 Reclassification Downward User Appointment Begin Date  
38 Reclassification Upward User Appointment Begin Date  
39 Reclassification Lateral User Appointment Begin Date  
40 Appointment Level Change - Other System Appointment Begin Date System derived when no other action code is entered or derived

Benefits Transaction

Action Code Action Type Source Effective Date Comments
23 BELI Change System BELI Effective Date System derived when BELI code is changed

Miscellaneous Transactions

Action Code Action Type Source Effective Date Comments
15 Visa Status Change System   System derived when visa code is changed
19 Home Department Change System   System derived when change is made to the home department code
20 Other Action System   System derived when no other action code is entered or derived
47 Mass Account Change System Distribution Begin Date System derived, central office entry