This resource provides information on the appropriate action codes to enter in PPS for personnel changes to an employee record, listed by screen in CICS PPS and Web-based PPS.
Some of these codes are system generated when an update is made on a screen other than the Appointment & Distributions (EAPP) screen.
EAPP or Appointments & Distributions Screen
| Action Code | Action Type | Source | Effective Date | Comments |
|---|---|---|---|---|
| 04 | Merit Increase (Academic Only) | User | Distribution Begin Date | |
| 10 | Promotion | User | Appointment Begin Date | |
| 11 | Demotion | User | Appointment Begin Date | |
| 12 | Lateral Transfer (Title Transfer) | User | Appointment Begin Date | |
| 13 | Additional Employment | User | Appointment Begin Date | |
| 14 | Employment in Different Academic Series | User | Appointment Begin Date | |
| 17 | Appointment Renewal/Reappointment | User | Appointment Begin Date | When extending appointment, derived based on current (old) appt end date plus one day |
| 18 | Fund Change (Change in Funding Source) | User | Distribution Begin Date | |
| 20 | Other Action | System | System derived when no other action code is entered or derived | |
| 24 | Leave Plan Code - Change | System | System derived when a change is made to the leave plan code in appointment | |
| 26 | Stipend - Add | User | Appointment Begin Date | |
| 27 | System Merit Increase | System | Distribution Begin Date | System derived, batch entry |
| 28 | System Range Adjustment | System | Distribution Begin Date | System derived, batch entry |
| 33 | Manual Range Adjustment | User | Distribution Begin Date | |
| 34 | Terminal Appointment | User | Appointment Begin Date | |
| 37 | Reclassification Downward | User | Appointment Begin Date | |
| 38 | Reclassification Upward | Usser | Appointment Begin Date | |
| 39 | Reclassification Lateral | User | Appointment Begin Date | |
| 40 | Appointment Level Change - Other | System | Appointment Begin Date | System derived when no other action code is entered or derived |
| 41 | Six Month Increase | User | Distribution Begin Date | |
| 42 | Exceptional/Equity Increase | User | Distribution Begin Date | |
| 43 | Pay Rate Change - Other | User | Distribution Begin Date | |
| 44 | Casual Increase | User | Distribution Begin Date | |
| 45 | Negotiated Salary - Change in HSCP | User | Distribution Begin Date | |
| 46 | Percent of Time - Change | System | Distribution Begin Date | System derived wehn percent of full time on existing distribution is changed |
| 47 | Mass Account Change | System | Distribution Begin Date | System derived, central office entry |
EEID or Employment Information Screen
| Action Code | Action Type | Source | Effective Date | Comments |
|---|---|---|---|---|
| 22 | Transfer TO UCD FROM another campus | User | Based on date of lowest numbered accompanying action |
Must be accompanied by one or more of the following actions:
|
| 35 | Transfer TOUCD FROMUCOP | User | Based on date of lowest numbered accompanying action |
Must be accompanied by one or more of the following actions:
|
| 36 | Transfer TOLab or State FROM UCD | User | Based on date of accompanying action |
Must be accompanied by following action:
|
HIRE/REHI Bundles or Hire/Rehire Actions
| Action Code | Action Type | Source | Effective Date | Comments |
|---|---|---|---|---|
| 01 | Initial Hire | System | Hire Date | System derived when new hire bundle used |
| 02 | Rehire | System | Current Hire Date | System derived when rehire bundle used |
SEPS Bundle or Separation/Intercampus Transfer Action
| Action Code | Action Type | Source | Effective Date | Comments |
|---|---|---|---|---|
| 06 | Separation | System | Separation date | System derived when change made to separation date on ESEP screen or during separation action, or during I-4 process |
| 21 | Transfer FROM UCD TO another UC campus | User | Based on date of accompanying action |
Must be accompanied by the following action:
|
| 35 | Transfer TO UCOP FROM UCD | User | Based on date of accompanying action |
Must be accompanied by the following action:
|
| 36 | Transfer TO UCD FROM Lab or State | User | Based on date of lowest numbered accompanying action |
Must be accompanied by one or more of the following actions:
|
ELVE Screen or Leave of Absence Action
| Action Code | Action Type | Source | Effective Date | Comments |
|---|---|---|---|---|
| 07 | Leave of Absence With Pay/Sabbatical Leave | User | Leave begin date | |
| 08 | Leave of Absence Without Pay | User | Leave begin date | |
| 09 | Leave Return Date - Change | System | Return date on Leave Screen (ELVE) | System derived when change is made to the return date for LOA |
EPD1 or Citizenship & Taxes Screen
| Action Code | Action Type | Source | Effective Date | Comments |
|---|---|---|---|---|
| 15 | Visa Status - Change | System | Date of change to visa information | System derived when visa code is changed |
EPER or Employment Information Screen
| Action Code | Action Type | Source | Effective Date | Comments |
|---|---|---|---|---|
| 19 | Home Dept Code - Change | System | System derived when change is made to the home department code | |
| 20 | BELI - Change | System | DELI effective date | System derived when BELI code is changed |