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Personnel Actions by Screen

This resource provides information on the appropriate action codes to enter in PPS for personnel changes to an employee record, listed by screen in CICS PPS and Web-based PPS.

Some of these codes are system generated when an update is made on a screen other than the Appointment & Distributions (EAPP) screen.

EAPP or Appointments & Distributions Screen

Action Code Action Type Source Effective Date Comments
04 Merit Increase (Academic Only) User Distribution Begin Date  
10 Promotion User Appointment Begin Date  
11 Demotion User Appointment Begin Date  
12 Lateral Transfer (Title Transfer) User Appointment Begin Date  
13 Additional Employment User Appointment Begin Date  
14 Employment in Different Academic Series User Appointment Begin Date  
17 Appointment Renewal/Reappointment User Appointment Begin Date When extending appointment, derived based on current (old) appt end date plus one day
18 Fund Change (Change in Funding Source) User Distribution Begin Date  
20 Other Action System   System derived when no other action code is entered or derived
24 Leave Plan Code - Change System   System derived when a change is made to the leave plan code in appointment
26 Stipend - Add User Appointment Begin Date  
27 System Merit Increase System Distribution Begin Date System derived, batch entry
28 System Range Adjustment System Distribution Begin Date System derived, batch entry
33 Manual Range Adjustment User Distribution Begin Date  
34 Terminal Appointment User Appointment Begin Date  
37 Reclassification Downward User Appointment Begin Date  
38 Reclassification Upward Usser Appointment Begin Date  
39 Reclassification Lateral User Appointment Begin Date  
40 Appointment Level Change - Other System Appointment Begin Date System derived when no other action code is entered or derived
41 Six Month Increase User Distribution Begin Date  
42 Exceptional/Equity Increase User Distribution Begin Date  
43 Pay Rate Change - Other User Distribution Begin Date  
44 Casual Increase User Distribution Begin Date  
45 Negotiated Salary - Change in HSCP User Distribution Begin Date  
46 Percent of Time - Change System Distribution Begin Date System derived wehn percent of full time on existing distribution is changed
47 Mass Account Change System Distribution Begin Date System derived, central office entry

EEID or Employment Information Screen

Action Code Action Type Source Effective Date Comments
22 Transfer TO UCD FROM another campus User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01 - Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 13 - Add'l Employment
  • 14 - Emp in Different Academic Series
35 Transfer TOUCD FROMUCOP User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01- Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 14 - Emp in Different Academic Series
36 Transfer TOLab or State FROM UCD User Based on date of accompanying action

Must be accompanied by following action:

  • 06 - Separation

HIRE/REHI Bundles or Hire/Rehire Actions

Action Code Action Type Source Effective Date Comments
01 Initial Hire System Hire Date System derived when new hire bundle used
02 Rehire System Current Hire Date System derived when rehire bundle used

SEPS Bundle or Separation/Intercampus Transfer Action

Action Code Action Type Source Effective Date Comments
06 Separation System Separation date System derived when change made to separation date on ESEP screen or during separation action, or during I-4 process
21 Transfer FROM UCD TO another UC campus User Based on date of accompanying action

Must be accompanied by the following action:

  • 06 - Separation
35 Transfer TO UCOP FROM UCD User Based on date of accompanying action

Must be accompanied by the following action:

  • 06 - Separation
36 Transfer TO UCD FROM Lab or State User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01- Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 14 - Emp in Different Academic Series

ELVE Screen or Leave of Absence Action

Action Code Action Type Source Effective Date Comments
07 Leave of Absence With Pay/Sabbatical Leave User Leave begin date  
08 Leave of Absence Without Pay User Leave begin date  
09 Leave Return Date - Change System Return date on Leave Screen (ELVE) System derived when change is made to the return date for LOA

EPD1 or Citizenship & Taxes Screen

Action Code Action Type Source Effective Date Comments
15 Visa Status - Change System Date of change to visa information System derived when visa code is changed

EPER or Employment Information Screen

Action Code Action Type Source Effective Date Comments
19 Home Dept Code - Change System   System derived when change is made to the home department code
20 BELI - Change System DELI effective date System derived when BELI code is changed