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Personnel Actions Full List

This resource provides information on the full list of appropriate action codes to enter in PPS for personnel changes to an employee record.

Some of these codes are system generated when an update is made on a screen other than the Appointment & Distributions (EAPP) screen.

Action Code Action Type Source Effective Date Comments
01 Initial Hire System Hire Date System derived when new hire bundle used
02 Rehire System Current Hire Date System derived when rehire bundle used
04 Merit Increase
(Academic Only)
User Distribution Begin Date  
06 Separation System Separation date System derived when change made to separation date on ESEP screen or during separation action, or during I-4 process
07 Leave of Absence
With Pay/Sabbatical
Leave
User Leave begin date  
08 Leave of Absence
Without Pay
User Leave begin date  
09 Leave Return
Date - Change
System Return date on Leave Screen (ELVE) System derived when change is made to the return date for LOA
10 Promotion User Appointment Begin Date  
11 Demotion User Appointment Begin Date  
12 Lateral Transfer
(Title Transfer)
User Appointment Begin Date  
13 Additional Employment User Appointment Begin Date  
14 Employment in
Different Academic
Series
User Appointment Begin Date  
15 Visa Status - Change System Date of change to visa information System derived when visa code is changed
17 Appointment Renewal /Reappointment User Appointment Begin Date When extending appointment, derived based on current (old) appt end date plus one day
18 Fund Change
(Change in
Funding Source)
User Distribution Begin Date  
19 Home Dept Code -
Change
System   System derived when change is made to the home department code
20 Other Action System   System derived when no other action code is entered or derived
21 Transfer FROM 
UCD TO another
UC campus
User Based on date of accompanying action

Must be accompanied by the following action:

  • 06 - Separation
22 Transfer TO UCD 
FROM another
campus
User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01 - Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 13 - Add'l Employment
  • 14 - Emp in Different Academic Series
23 BELI - Change System BELI effective date System derived when BELI code is changed
24 Leave Plan Code - Change System   System derived when a change is made to the leave plan code in appointment
26 Stipend - Add User Appointment Begin Date  
27 System Merit Increase System Distribution Begin Date System derived, batch entry
28 System Range Adjustment System Distribution Begin Date System derived, batch entry
33 Manual Range Adjustment User Distribution Begin Date  
34 Terminal Appointment User Appointment Begin Date  
35 Transfer TO UCD 
FROM UCOP
User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01- Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 14 - Emp in Different Academic Series
35 Transfer TO UCOP 
FROM UCD
User Based on date of accompanying action

Must be accompanied by the following action:

  • 06 - Separation
36 Transfer TO UCD 
FROM Lab or State
User Based on date of lowest numbered accompanying action

Must be accompanied by one or more of the following actions:

  • 01- Initial Hire
  • 10 - Promotion
  • 11 - Demotion
  • 12 - Lateral Transfer
  • 14 - Emp in Different Academic Series
36 Transfer TO Lab or State FROM UCD User Based on date of accompanying action

Must be accompanied by following action:

  • 06 - Separation
37 Reclassification Downward User Appointment Begin Date  
38 Reclassification Upward User Appointment Begin Date  
39 Reclassification Lateral User Appointment Begin Date  
40 Appointment Level Change - Other System Appointment Begin Date System derived when no other action code is entered or derived
41 Six Month Increase User Distribution Begin Date  
42 Exceptional/Equity Increase User Distribution Begin Date  
43 Pay Rate Change - Other User Distribution Begin Date  
44 Casual Increase User Distribution Begin Date  
45 Negotiated Salary - Change in HSCP User Distribution Begin Date  
46 Percent of Time - Change System Distribution Begin Date System derived when percent of full time on existing distribution is changed
47 Mass Account Change System Distribution Begin Date System derived, central office entry