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Employment Status Codes

Employment status codes assist a PPS user in updating the several key aspects of the employee record.


Employment Status Codes

Code Employment Status
A Employee has current appointment and is on ACTIVE status
I Employee does not have current appointment, but has not been separated; employee is on INACTIVE status
N Employee is on NON-PAID LEAVE OF ABSENCE
P Employee is on PAID LEAVE OF ABSENCE
S Employee has been SEPARATED from employment with UC Davis

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Leave of Absence Codes

Code Description Staff Leave Academic Leave
01 Sabbatical at Full Salary   X
02 Sabbatical at Partial Salary   X
03 Sabbatical in Residence at Full Salary   X
04 Pregnancy Disability X X
05 Extended Illness X X
06 Government / Public Service X X
07 Professional Development X X
08 Personal X X
09 Workers Compensation X X
10 Furlough X X
11 Military X X
12 Special Research   X
13 Administration X X
14 Sabbatical in Residence at Partial Salary   X
15 Family and Medical Leave Without Pay X X
16 Family and Medical Leave With Pay X X
17 Temporary Layoff X  
18 NSF Benefit Bridge   X
99 Other (As specified in personnel file) X X

For additional information on policy, see the UCD Staff ManualUCD Academic Manual, Section V, or the applicable Union Contract.

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Separation Reason Codes

Code Description Staff Separation Academic Separation
AA To accept another job X X
AB To look for another job X X
AC Self-employment X X
AD Dissatisfied with job X X
AE Pregnancy, did not desire leave X X
AF Family and/or child care X X
AG Health X X
AH To attend school X X
AI Military service X X
AJ Failed to return from leave X X
AK Other X X
AM Moved out of area X X
AN No reason given X X
BA Grant/contract expired X X
BB Appointment/contract expired X X
BC Visa/work authorization expired X X
CA Indefinite layoff with rehire rights X X
CB Termination of casual employee X  
CD Termination of casual restricted appt X  
CE Graduation/no longer enrolled as student X  
CF Per diem release X  
CG Indefinite layoff with severance X X
CH Indefinite layoff with reduced severance and rehire/recall rights X X
CI Indefinite layoff with no severance or rehire/recall rights X X
DA Released during probationary period X  
EA Lack of performance X  
EB Misconduct X  
EC Quit without notice X  
ED Job abandonment X X
EE Never started employment X  
EF No longer certified or licensed X X
EG Do not rehire - settlement (employee agrees not to return) X X
GA Medical Separation X X
I4 Inactive for 4 consecutive months System Generated System
Generated
JA Change to emeritus status   X
KA Death X X
LA Other - termination (coaches, management program) or separation (per diem nurses, vocational nurses) X  
RA Retirement - regular X X
RD Retirement - compulsory for SMG and regents' officers X X
RF Retirement - faculty   X

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UC Student Status Codes

Code Student Status
1 Not registered
2 Not registered, graduate degree candidate
3 Undergraduate student
4 Graduate student
5 Not registered, graduate degree candidate, other campus
6 Undergraduate student, other campus
7 Graduate student, other campus

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