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Responsibilities of the PPS Officers & Coordinators

Responsibilities of the PPS Officers & Coordinators

PPS Officers

  • Review and approve the roles structure, as well as delegations, modifications and cancellations, to ensure that it follows accepted accountability principles.
  • Coordinate appropriate access for Preparers and Reviewers with the PPS Administrator and PPS Security Committee.
  • Review and approve back-up plans, including the assignment of back-up personnel, and review delegations whenever changes in the roles structure occur.
  • Monitor the effectiveness of the role delegations to ensure that any significant instances of noncompliance with policies and guidelines are uncovered.
  • Monitor delegations and procedures to ensure they remain secure, accurate and current.
  • Monitor that appropriately skilled and knowledgeable personnel are assigned to be responsible for PPS transactions.

PPS Coordinators

  • Review the roles structure, as well as delegations, modifications and cancellations, to ensure that it follows accepted accountability principles,
  • Coordinate appropriate access for Preparers and Reviewers with the PPS Administrator and PPS Security Committee.
  • Review back-up plans, including the assignment of back-up personnel, and review delegations whenever changes in the roles structure occur.
  • Monitor the effectiveness of the role delegations to ensure that any significant instances of noncompliance with policies and guidelines are uncovered.
  • Monitor delegations and procedures to ensure they remain secure, accurate and current.
  • Monitor that appropriately skilled and knowledgeable personnel are assigned to be responsible for PPS transactions.
  • Act as backup in absence of PPS Access Officer.

Termination Procedure for PPS Systems Access

PPS Systems include Web-based PPS, CICS PPS (including OPTRS), PPS Decision Support, and Data Warehouse.

  1. Access will be terminated upon user separating from the university; per UCD P&PM.
  2. Access will be terminated upon user transferring to another unit/department. Minimum of one week advance notification is required if user needs to retain PPS/OPTRS and/or PPS DS/DW access in old department. The request must specify an end date, and may be sent via email request or noted on an application request.
    • If no advance notification is provided, access will be suspended upon employee's departure from department.
    • If no response to first request for an end date is provided, employee's access will be suspended immediately.
  3. Access will be terminated if no response is received after a second notification is sent, or on the specified termination date.

Questions about a user’s access? Please contact one of the following based on the applicable system: