Clickable staff directory icon.
Clickable forms icon.
Clickable org chart icon.
Clickable about us icon.

Logging into Web-based PPS

Before you can process any transactions, you must login to PPS with your User ID and password.

You are responsible for all transactions made under your User ID. Be sure to protect the confidentiality of your password.

Before you start

  • Request access to PPS by completing the PPS Access/Change Application. For additional information on getting access see Obtaining Access.
  • Return the completed form to the PPS Administrator in Finance.
  • Once approved you will receive your User ID and a temporary password. You will need this information to login to PPS.

Steps to complete

  1. Open an internet window and visit:
  2. Enter your PPS UserID in the UserID field; enter your temporary password in the Password field, press Login.
  3. The first time you login you will need to create a password. Enter your temporary password in the Old Password field. Select a password using the criteria below, enter the new password in the New Password field, hit Tab. Re-enter the new password in the Re-enter New Password field, press Change.
    • Your password must be 7-8 characters, and include at least one number and one letter
    • Your password must be different than your UserID
    • Passwords are not case sensitive
    • You must change your password every 180 days
    • The system remembers your last few passwords, so do not re-use your previous password
  4. You are now at the Main Menu.

Additional information

  • If you enter your password incorrectly Login or password incorrect will appear in the middle of the screen. If you enter your password incorrectly three (3) consecutive times, your access will be revoked for security purposes. You will need to have your password reset.
  • If you need your password reset, review the process at Reset Request and submit a request on the Help Request Form.
  • If you need to leave your computer while logged on to PPS, you must either log out of the system or lock your computer screen to prevent unauthorized access.
  • The information in PPS is confidential and access is granted for performance of your assigned duties only. Misuse of the system or the information contained within the system is a violation of University policy, and federal and/or state statutes. Make sure you are familiar with the information contained in the Policy and Procedure Manual:
    • Records Management, Retention and Disposition (section 320-10)
    • Privacy of and Access to Information (section 320-20)
    • Disclosure of Information from Student Records (section 320-21)
    • UC Davis Cyber-Safety Program (section 310-22)
    • Electronic Communications--Privacy and Acces (section 310-24)