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Entering Data in CICS PPS

The user may add new data, change, or delete existing data for an employee by using bundles or individual screens.

The use of a bundle or an individual screen will be largely influenced by the type of action being processed. If entries are required on two or more individual screens, it is strongly recommended that you use a bundle. The advantage of using a bundle is that the screens are linked and only one PAN is produced.

To begin entry of data, the user must first determine the appropriate bundle or screen on which the data is to be entered. Refer to the transaction for the type of employee in the PPS User Guide to determine the appropriate Bundle or Screen, the Action Code and PAN requirements. The user may then select the appropriate function or screen using one of the methods described in Navigation.

Data May be Entered as Follows:

  1. The user enters data in the first entry field, or if no change is desired to that field, positions the cursor at the first field to be entered by using the Tab key.
  2. The user enters data in the field, keying over any data that is currently displayed.
  3. The user presses Tab to move to the next field to be entered.

    Note: The cursor will automatically "jump" to the next entry field on the screen when the user enters data or a space in the last position of the previous entry field.

  4. The user presses Enter after all desired changes have been made on the screen. This causes preliminary edits to be performed on the entered data. If there are errors on one or more entered values, the fields in error will be highlighted and the cursor will be positioned on the first field in error.
  5. The user corrects any data which has caused an error.
  6. The user presses F11-Forward to go to the next screen in the bundle.
  7. At the end of the bundle the user presses F5-Update to check for consistency edits.
  8. If consistency edits exist the user presses F3-Return to return to the entry screens; use F10-Backward and/or F11-Forward to navigate through the bundle screens.
  9. If you must cancel the transaction the user presses F2-Cancel twice to cancel the entry.
  10. At the end of the bundle the user presses F5-Update and if there are no consistency edits, you are moved directly the PAN Comments screen.
  11. After entering PAN Comments (minimum comment requirements: Title Code and Transaction Type) press F5-Update to complete the transaction.

Helpful Hints

  • The user may enter data in all the entry fields on a screen, or only in selected fields.
  • Use Tab to move to the next entry field, Shift Tab to move back one entry field.
  • The user may clear existing data on most fields by entering a single asterisk (*) in the first position of the field and pressing enter. The asterisk remains and the rest of the field is blank.
  • At any time after entering data in one or more fields, the user may press Enter to perform preliminary edits on the entered data.
  • F1-Help has some useful information for some fields but may contain codes not currently in use at UC Davis.
  • Data may be entered in either upper or lower case. (HINT: Enter data in lower case and upon completion of screen, hit enter to review your entries.)

Command Line Entry

Certain types of actions are accomplished through the use of special commands.  The special commands are entered on the Command Line "===>" (located at the bottom of each screen just below the Next Function field).

ADD commands are used to create new appointment or distribution lines. The number of the appointment or distribution may be specified by the user or the user may indicate that the system should assign the next available number. The commands available are:

ADD XX

Where XX is a valid appointment or distribution number. (An error message will be issued if the appointment or distribution number already exists for the employee or is an invalid number.)

ADD A

The system will assign the first available appointment number.

ADD D

The system will assign the first available distribution number within the appointment displayed on the screen.

Press Enter and the appointment or distribution number will be filled in on the screen and the remainder of the appointment or distribution line data will be blank.

An error message will be issued if the appointment or distribution number already exists for the employee or is an invalid number.

The DELETE command is used to delete existing appointment or distribution data. The command is:

DELETE XX

Where XX is a valid appointment or distribution number.

Note that the actual delete does not take place until the update is requested; therefore the deleted data can be recovered by pressing F2-Cancel and starting the transaction again.

An error message will be issued if the entered appointment or distribution number does not exist for the employee or is an invalid number.

CAUTION: Deleting an appointment will cause all distributions associated with that appointment to be deleted once the update is completed. This data is not recoverable.

The COPY commands are used to copy data from an existing appointment or distribution line. The COPY commands are:

COPY XX to YY

Where XX is an existing appointment or distribution number and YY is the number of the appointment or distribution to be added.

This command is used to copy data from an existing appointment or distribution to a specified new appointment or distribution line.

COPY XX to *

WhereXX is an existing appointment or distribution number and * indicates that the system should copy the information to the next available appointment or distribution line.

With either COPY command, the new line will be displayed with the assigned appointment or distribution number filled in; all other data will be identical to the copied line. The user should review each entry field to assure accuracy and may then change data on the new line as appropriate. The copy feature is a time saving method. However, users should use this feature with caution.

The GOTO command is used to move the cursor directly to specific existing appointment or distribution. For example, if a user knows they want to go to distribution 53 they can use the GOTO command rather than scrolling through multiple screens. This command is as follows:

GOTO XX

Where XX is the appointment or distribution number.

This command positions the cursor on the screen which contains data associated with the entered appointment or distribution number.