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View Status of Structure

This resource is designed to provide basic instructions for viewing the status of your PPS and OPTRS structures.

If more detailed instructions are needed, please use the guide to Create a Structure in DRS System, and select Monitor/Approve Status of Dept Roles Structure from drop‐down menu.

Step 1. Current user of FIS Web Applications?

If yes, login at

Select PPS/OPTRS Departmental Roles Structure from FIS Web Applications menu

If no, use Web Role Maintenance Document to get access:

  1. Leave Role Name field blank, click Search button.
  2. Select Edit for either Departmental Roles OPTRS Editor or Departmental Roles PPS Editor.
  3. Add brief Description and short Explanation.
  4. In New Member section, add your campus login ID in the Role Member field and click Add button.
  5. Scroll to bottom of document and click Submit button.
  6. Approval usually updated overnight.

Step 2 a. Review current structure using Display Dept Roles Structure on menu

  1. Enter either PPS or OPTRS and 6-digit department code (no space before dept code).
  2. Scroll to bottom of screen, Status History shows most recent action at top of action list.


Step 2 b: Review structure status using Monitor/Approve Status of Dept Roles Structure on menu

  1. Top Section shows the structures that are waiting for PPS Officer approval.
  2. Bottom Section shows the structures waiting for PPS Administrator approval/processing.