Access to the Payroll/Personnel System is granted for the performance of assigned job duties only.
What you should know
The decision to grant users entry/update access to the PPS production region is based on the following:
- Completion of the mandatory training, see list at Required Classes.
- Completion of all Practice Exercises in the test region that demonstrate skills, knowledge, ability and a clear understanding of PPS and Personnel P&P.
- Evaluative input from the Mandatory Reviewer at the user's department and dean's office.
- Evaluative input from the central office reviewers (mainly the personnel offices) — based on their assessment of the user's skills as demonstrated through the completed practice updates.
What to do |
How to do it |
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1 |
Submit Application & Get User ID |
New users requiring access to PPS must submit a completed PPS Access/Change Application. Applications must be submitted one week prior to attending any classroom training. |
2 |
Complete Training |
Users in a preparer or reviewer role for their department must participate in training. See the Required Classes page for more information. Required online courses must be completed by the Friday prior to attending any classroom training. |
3 |
Complete Practice Exercises |
Users in a preparer role must complete all Practice Transactions in the test region that demonstrate skills, knowledge, ability and a clear understanding of PPS and Personnel P&P. (This step is not required for Mandatory Reviewers, and Backup Reviewers if they are not Backup Preparers.) |
4 |
Update Structure |
The department must submit a DRS PPS Structure Form, updated to include the user in the applicable role, which describes the division of the following roles and responsibilities for transaction processing:
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5 |
Await Approval |
Supervisor notifies PPS Administrator (ppshelp@ucdavis.edu) that user has completed all practice transactions. Participation in the required training and practice exercises is reviewed. User will be notified via email when access is approved. |